Under the general supervision, performs fiscal-accounting clerical duties requiring frequent use of judgment in resolving problems, prepares financial reports and summaries, and independently completes work processes for discrete accounting functions; processes accounting records and transactions, primarily accounts receivable, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work, including event registration, account collection and database maintenance, as required.
- Reviews and prints all invoices for appropriate documentation and approval prior to payment.
- Creates invoices for all accounts and closes accounts as appropriate.
- Prints and obtains signatures on all accounts payable checks.
- Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
- Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; assists with discrepancy reconciliation.
- Assists with collection of accounts; monitors accounts receivable aging and identifies past due accounts requiring further action; conducts timely collection calls and/or correspondents.
- Maintains cash flow and enters cash on a daily basis ensuring accuracy of totals.
- Tracks all accounts, totals interim balances, and totals overall balances.
- Compiles, tabulates, verifies, interprets and adjusts data from a variety of source documents and array of data in presentable or prescribed format.
- Checks data in documents against source materials for accuracy, and reconciles errors.
- Records or posts information, data or figures, maintains a variety of manual and automated records.
- Prepares batch-entry materials for automated data processing of accounting according to established processes.
- Prepares accounts payables/receivable month-end closing reports for supervisor.
- Provides training and guidance to other employees related to accounting processes.
- Types letters, memos, brief reports according to standard format using financial software packages.
- Discusses problems, conducts research in files and records to trace sources, and resolves problems using independent judgment.
- May interact with public or employees in resolving sensitive problems or issues.
- Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, multi-line telephones, and transcription equipment; may operate other department-specific equipment.
- Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
- Demonstrates respect, honesty and professionalism at all times.
- Adheres to an established work schedule and the organization’s timekeeping practices. Maintains accounts payable and accounts receivable, generating automated accounting reports.
- Performs other duties as assigned.
Experience, Knowledge, and Abilities
- Organization and function of non-profit organizations, boards, and commissions.
- Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
- Terminology and practices of financial and account document processing and record-keeping, including accounts receivable and accounts payable, including standard collection procedures.
- Business arithmetic and basic financial and statistical techniques.
- Record-keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work, including word processing and spreadsheet software.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.
- Perform detailed technical accounting and financial office support work accurately and in a timely manner.
- Respond to and effectively prioritize multiple phone calls and other requests for service.
- Interpret, apply, and explain policies and procedures.
- Compose correspondence and reports independently or from brief instructions.
- Make accurate arithmetic, financial, and statistical computations.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Understand and follow oral and written instructions.
- Organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Compose correspondence and reports independently or from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Any combination of training and experience equivalent to the completion of the twelfth (12th) grade supplemented by some college-level coursework in accounting, finance, or related field and two (2) years of experience in responsible paraprofessional financial/accounting record-keeping.
Environmental Elements & Physical Demands
- Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
- Employee is personally responsible for following health and safety guidelines, instructions, and policies.
- Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
- Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
- Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
- May be asked to work occasional overtime, evenings, nights, weekends, and holidays for activities that are required to be done after-hours.
- Limited vacation during peak periods such as fiscal closing.
- Occasional overnight travel to staff off-site functions.
Special Conditions of Employment
Applicants must possess a valid California driver’s license, proof of insurance and reliable transportation for use on Association business.
Cover letters, resumes and applications should be submitted in Word or PDF format as an attachment and emailed to email@example.com. The application may be scanned and included with your submission. Please include the Job Title and Job ID in the subject line of your email. Please indicate your salary requirements and salary history in your cover letter. Your application packet may also be faxed with a cover page to the attention of Human Resources at (916) 669-3321, or mailed to California School Boards Association ATTN: Human Resources at this address. EOE