Assistant Director, Maintenance and Operations

Petaluma City School District

Assistant Director, Maintenance and Operations
Department: Maintenance
Reports To: Director, Facilities and Maintenance

Under direction of the Director, Facilities and Maintenance, plan, organize, control and direct
District maintenance and operations activities and related services; assist in coordinating flow of
communications between administrators, personnel and outside organizations; train and
supervise the performance of assigned personnel. The individual upholds the vision and values
established by Petaluma City Schools. This employee must maintain a professional demeanor
and appearance, and a positive, helpful, constructive attitude and working relationship with the
entire District staff, including co-workers.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other job-related duties
may be assigned.
• Assists Director, Facilities and Maintenance with safety guidelines and compliance;
• Assists in planning and facilitating safety meetings with all maintenance staff, including
custodial staff;
• Assists in implementation and monitoring of the District safety program;
• Responsible for regular monitoring of pool facility including pool, deck, pool
equipment/covers and cleaning;
• Plans, schedules and coordinates the work for all day and night custodians (K-12) and
works collaboratively with site administrators to provide cleaning schedules, etc.;
• Collaborates with site administrator on custodial goals and evaluations;
• Assists in planning and leading training for both regular and substitute custodial employees;
• Assists in preparation and monitoring all custodial cleaning schedules;
• Assists in inspections of all sites for cleanliness;
• Confers with cleaning supplier in order to receive the best pricing;
• Schedules bi-monthly meetings with custodians and semi-annual meetings with site
• Investigates complaints of hazardous nature and poor site cleanliness; upon discover of
potentially unsafe conditions, takes appropriate action to protect and preserve property and
provide for the safety of children, staff and the community;
• Investigates cost-saving options for energy savings, recycling and other related activities;
• Maintains adequate inventory of custodial supplies and equipment;
• Assists in testing and evaluation of new equipment and materials;
• Assists in the supervision of maintenance and repair activities;
• Assists in establishing maintenance and repair priorities;
• Provides support and guidance regarding assigned functions, enforces and complies with
district, state and federal policies and regulations related to maintenance activities;
• Assists in the implementation of long- and short-term maintenance programs;
• Responds to emergencies and sets contingency plans when assigned;
• Monitors preventative maintenance schedules for completion;
• Assists in the preparation and maintenance of a variety of reports, records and files;
• Provides input for performance evaluation of assigned staff;
• Assists in hiring, promotions and disciplinary actions;
• Recommends and coordinates training of personnel;
• Provides support and guidance regarding assigned functions;
• Enforces and complies with district, state and federal policies and regulations related to
maintenance activities;
• Communicates with District personnel including principals, teachers and staff at sites, as
well as with contractors to coordinate custodial and operations activities, resolves issues
and conflicts as situations arise;
• Maintains high standards of personnel conduct and discipline;
• Coordinates and communicates with city inspectors and other outside agencies as needed;
• Assists in budget development, review of budgetary and financial data, monitoring of
expenditures with established guidelines;
• Performs other job-related duties as required.

• Knowledge of building and construction best practices, regulations and codes governing the
construction, maintenance and repair of schools and public building specifically as it relates
to energy efficiency;
• Knowledge of methods, materials and equipment used in the building and maintenance
trades including HVAC, plumbing, carpentry, painting, glazing, electrical, locksmithing,
electronics, masonry, roofing, welding, vehicle mechanic and hazardous materials;
• Demonstrated high skill level in at least one trades area;
• Knowledge of the methods, materials and equipment used in custodial work;
• Knowledge of the operations and maintenance of boilers, motors, pumps and related
mechanical equipment;
• Ability to establish and maintain effective relationships with students, school staff and the
• Knowledge of appropriate safety precautions and procedures;
• Knowledge of proper methods of storing equipment, materials and supplies;
• Possess sufficient oral and written communication skills; record-keeping techniques;
• Demonstrated skill in creating rough sketches, estimates of materials and labor;
• Demonstrated knowledge in the area of energy efficiency and recycling practices;
• Demonstrated ability to plan, layout, schedule, train, supervise and evaluate the work of
• Ability to interpret blueprints, plans, drawing and schematics;
• Demonstrated ability to meet deadlines on assigned projects;
• Ability to work independently and with little supervision;
• Ability to use computers and related technology proficiently including use of Microsoft Word
and Excel and Maintenance Management software (Work Order System).

Combination of education and experience equal to five years increasingly responsible
experience, performing work in at least one of the three areas supervised. Qualified experience
in the maintenance, repair and cleaning of buildings and supervisory experience preferred.

Ability to prepare complete and concise verbal and written reports.

Ability to apply concepts such as fractions, percentages and ratios to practical situations.

Ability to solve practical problems and deal with a variety of concrete variables. Ability to
interpret a variety of instructions furnished in written and oral form.

Must possess a valid California driver’s license. Employees in this classification that drive
District vehicles must authorize the State Department of Motor Vehicles to disclose or otherwise
make driver’s record available.

The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
The usual and customary methods of performing the job’s functions require the following
physical demands: vision sufficient to inspect conditions of facilities, equipment and systems
and prepare and review diagrams and paperwork; walking, bending, stooping, kneeling and
climbing to inspect work, including, but not limited to climbing ladders and working in high
places such as roofs; speech and hearing sufficient to provide information, discuss needed work
and provide instructions and training; motor skills to operate District vehicles; fine finger
dexterity to operate computer keyboard. Generally, the job requires 5% sitting, 25% walking
and 70% standing. The job requires wearing appropriate safety attire and may involve extreme
or hazardous conditions, including, but not limited to exposure to noise, fumes, dust, dirt, oil and
grease, weather, moving equipment and machinery in the course of inspecting and supervising

The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving
mechanical parts. The noise level in the work environment is usually moderate.
Subject to frequent visits to various sites within the District.
Must be willing to work variable schedules and remain on-call 24 hours per day