Human Resources Generalist

California School Boards Association
Until Filled

Brief Description

Under the general supervision of the Human Resources Manager, the HR Generalist is responsible for the execution of Human Resource (“HR”) activities for the Association that support and build a highly engaged staff that is challenged and aligned with the CSBA’s values. This position provides support to the Association through recruitment and general human resources functions.  This position supports the overall business objectives of the company by providing timely and effective recruitment and professional human resources services.  Position has a certain degree of creativity, independent judgement and latitude. 




  • Interact with all organizational levels within, and external to, the Association to ensure human resource functions are effectively executed and the capacity and capabilities of the Association are utilized and developed to support the strategic objectives and growth of the Association.
  • Manage the workforce planning and recruitment processes, including but not limited to, job description management, full-cycle recruitment, interviewing, assisting with candidate selection, on-boarding of new team members, succession and exit planning.
  • Assist the HR Manager with coordinating and maintaining professional development programs by identifying knowledge, skills, abilities and experiences needed to support department and organizational needs and support the strategic growth of the Association.
  • Assist the HR Manager with coordinating the Performance Management process and program.
  • Coordinate and manage the Employee Recognition Program.
  • Manage and promote staff engagement through events including, but not limited to, team building, achievement celebrations, All Staff meetings, and other staff activities.
  • Assist with development and management of the HR annual budget.
  • Coordinate and manage HR services with HR Manager for compensation, benefits, HR policies, and HRIS.
  • Ensure accurate data management for the Association, managing the HRIS, legal auditing and compliance.
  • Seek continual improvement opportunities for HR processes and procedures.
  • Assist with payroll and timekeeping administration, reviews, analyzes, and checks for errors in HRIS.
  • Manage and process leaves of absences.
  • Verify and respond to employment verification requests; processes unemployment insurance claims.
  • Administer benefits programs, including medical, dental, vision, flexible health benefits, CalPERs retirement, optional tax-deferred savings plans, life insurance, disability insurance, worker’s compensation.
  • Assist the HR Manager with employee relation issues.
  • Assist the HR Manger with overseeing overall HR department duties and tasks as it relates to day to day operations and direction of the department.
  • Read and demonstrate an understanding and adherence to CSBA values, policies, and practices.


Knowledge of:

  • Non-profit organizations, boards, and commissions; the mission and values of the CSBA.
  • HR laws and regulations and HR practices and terms.
  • Operation of the Association and of outside agencies as necessary to assume assigned responsibilities.
  • Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Applicable Federal, State, and local laws.
  • Knowledge of project and/or program management, analytical processes, and report preparation techniques.
  • Knowledge of principles and practices of contract administration and evaluation; budget development and administration; and sound financial management policies and procedures.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and CSBA staff.
  • Modern office administrative and secretarial practices and procedures, including the use of standard office equipment.
  • Current recruitment and retention strategies.
  • Human resources information systems.
  • Content management systems.
  • Customer relationship management systems.
  • Principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Modern office management practices and methods, including use of standard office equipment, computer equipment and applications, including word processing, spreadsheet applications, report writing and business correspondence/writing.
  • English usage, grammar, spelling, vocabulary, and punctuation.

 Ability to:

  • Perform responsible application of specialized program-related knowledge to support Human Resources with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
  • Compose correspondence and reports independently or from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Apply knowledge and demonstrate common sense and good judgment, participate in and/or coordinate various projects involving participation of other departments; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Promote and exhibit the mission, vision and values of the Association.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.
  • Demonstrate Strong written and oral communication skills, including grammar, proof reading and editing.
  • Exhibit strong organizational skills with attention to detail.
  • Exhibit exceptional interpersonal skills, a focused listener.
  • Exhibit a positive attitude and a professional demeanor.
  • Handle highly sensitive and confidential information with tact.
  • Work with creativity and flexibility in a fast-paced environment.
  • Work independently as well as collaboratively with internal and external stakeholders.
  • Follow schedules, prioritize and meet deadlines.
  • Create new processes and demonstrate sound judgment.
  • Be diplomatic and resourceful.
  • Anticipate challenges and effectively resolve conflict by identifying opportunities.
  • Pro-actively manage and develop staff, managers, and teams
  • Inspire and motivate employees of CSBA


  • This position has no supervisory responsibilities.


  • Any combination of training and experience equivalent to a Bachelor’s degree or higher with major coursework in human resources, business administration, management, finance, accounting, or related field with five (4) years of  progressive, responsible administrative experience, preferably in human resources, education, or other non-profit settings. 


  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Occasional overnight travel to staff off-site functions.
  • Work occasional overtime, evenings, nights, weekends, and holidays for server updates and activities that are required to be done after-hours. 
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.


  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.