Admin/Management

Marketing Specialist

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

SUMMARY

Under general supervision of the Director of Marketing, manages various projects for departments as assigned, including project tracking, drafting, proof reading, editing, website, and email marketing systems management.  Additionally, will assist in maintaining the yearly calendar of promotional events, will assist in the development of promotional videos, and will partner with CSBA’s graphic design team on the production and distribution of marketing collateral.  Will foster cooperative working relationships among Association departments and act as liaison with various educational, community, public, and government agencies; and will perform related work as required.

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Researches and recommends marketing options based on internal goals and strategies.
  • Develops clear understanding of event and/or program strategy and supports the development of detailed execution plan; coordinates with Director and vendors to execute plan within time and budget constraints.
  • Assists Director to develop customer and internal communications strategy, associated plan, and key messages.
  • Interfaces with sales, marketing, public relations, and other departments and/or outside vendors to execute customer/internal communications plans.
  • Measures, records, and presents results of each initiative to Director; recommends changes to improve effectiveness.
  • Coordinates production of marketing materials; monitors for quality and corporate identity guidelines.
  • Monitors inventory levels and replenishes as needed to support marketing communications and initiatives.
  • Regularly reviews company website content; ensures web content is on-strategy consistent with corporate identity guidelines and updates.
  • Interfaces with webmaster to ensure web site content is regularly updated.
  • Assists with new product and service announcements.
  • Manages and maintains communications library.
  • Assists with related special projects as required.
  • Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, multi-line telephones, and transcription equipment; may operate other department-specific equipment.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Performs other duties as assigned.

 

QUALIFICATIONS

Knowledge of:

  • Marketing theories and best practices.
  • E-blast, content management systems, and marketing systems for website updates.
  • Methods and techniques of communications writing and editing for news media, marketing, and community relations.
  • Methods and practices applied in design and implementation of public affairs and news media print and electronic communication materials.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Record keeping principles and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • Techniques for effectively representing the Association in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.

Ability to:

  • Identify and implement effective course of action to complete assigned work.
  • Use project management methodology in completing assigned work.
  • Edit written materials.
  • Produce neat, accurate, and quality line work.
  • Prepare clear and concise reports, correspondence, procedures, and other written materials.
  • Effectively represent the Association in meetings with education institutions, governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with the public.
  • Maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software application programs.
  • Good judgment with the ability to make timely and sound decisions
  • Creative, flexible, and innovative team player
  • Excellent grammatical and spelling skills.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to an bachelor’s degree or higher with major coursework in journalism, English, public affairs/relations, communications, public or business administrative, or related field with three (3) years of experience in editing and production or various forms and styles of communication and/or media programs and project similar to those administered by Association or related experience.

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Director, Trainings

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under the direction of the Assistant Executive Director, Member Services, oversees, develops and implements workshops and online modules, programs, projects and activities designed to enhance content, enhance the membership experience, and services with CSBA. Establishes a strong focus to bring current & relevant education content to membership programs within the Association.  The Director leads the development, planning and management of the Association’s strategic training plan, member educational programs, and how the Association delivers these trainings. Independently; overseeing the work of assigned staff; leading the development of training content; creating training promotion and materials development.  Will conceptualize content to the identified audience and create, design and provide content for topical and relevant e-learning and in-person workshops. Responsibilities include research and evaluation, program surveys, metrics, content development, oversee vendor and member relations. Collaborates and partners with Association members, partners, and CSBA Staff.

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Plans, manages, and oversees the daily functions, operations, and activities of assigned department, division, program, or service.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures. Including participation in the selection process, training, and evaluation of staff.
  • Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
  • Contributes to the Association’s organization and strategic development goals and objectives and overall agenda and direction by developing and applying subject matter expertise in assigned areas; develops short- and long-range plans that support and impact the strategic direction of the Association; serves on Association leadership teams.
  • Provides leadership while assisting or facilitating meetings of all levels of stakeholders.
  • Provides overall project management including; broad scope of correspondence for trainings, particularly in communication with Association members, CSBA staff, and committees, marketing copy, proofing, reviewing, formatting, and editing
  • Standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations for implementation.
  • Consult with both internal and external statewide content area experts and maintain knowledge and understanding of a wide range of training methods, techniques and formats.
  • Participates in and makes presentations to the Board of Directors and a wide variety of committees, and boards; performs review of matters in areas of expertise pertaining to the various committees and boards.
  • Maintains and directs the maintenance of working and official departmental files.
  • Monitors changes in regulations, and technology that may affect Association or departmental operations; implements policy and procedural changes as required.
  • Prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects as assigned by the Assistant Executive Director.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in education; researches emerging topics and enhancements and their applicability to Association needs.
  • Performs other duties as assigned.
  • Lead the educational content in developing the trainings and selecting instructors, and professional development sessions.
  • Set the full agenda for the Association’s member education training, including program, activities, content, and delivery.
  • Manage the Learning Management System, including implementation, content management and support, and policies and practices.
  • Ensure that effective training tracks are in place for members.
  • Implement program management tools to evaluate and track specific program outcomes.
  • Works closely with key vendor and internal CSBA departments to ensure all needs are understood and met.
  • Collaborate and coordinate with teams and individuals internal and external to CSBA, including sponsors and other partners
  • Work with the CSBA Communications Team on outreach and publications.
  • Travel throughout the State of California for training related business.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.

 

QUALIFICATIONS

Knowledge of:

  • Administrative principles and practices, including goal setting, program development, content development, implementation, and evaluation, and project management; supervision of staff, either directly or through subordinate levels of supervision
  • Learning Management Systems
  • Website design, HTML, layout-Articulate or compatible.
  • Principles and practices of budget development and administration, including general principles of risk management related to the functions of the assigned area.
  • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Organization and management practices as applied to the development, analysis, and evaluation of projects, programs, policies, and operational needs of assigned functional area.
  • Principles and practices of contract management.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Knowledge of K-12 topics at the District and County Office of Education level
  • Record keeping principles and procedures.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for effectively representing the Association in contracts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Techniques for providing a high level of customer service by effectively dealing with members, partners, and Association Staff.

 

Ability to:

  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
  • Provide administrative and professional leadership and direction for the department and the Association.
  • Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.
  • Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
  • Select, train, motivate, and evaluate the work of staff and train staff in work procedures.
  • Evaluate and develop improvement in operations, procedures, policies, or methods.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Effectively administer special projects with contractual agreements and ensure compliance with stipulations; effectively administer a variety of programs and administrative activities.
  • Conduct effective negotiations and effectively represent the Association and the department in meeting with governmental agencies, contractor, vendors, and various businesses, professional, regulatory, and legislative organizations.
  • Conduct complex research projects, evaluate alternatives, make sound data-driven recommendations, and prepare effective technical staff reports.
  • Establish and maintain a variety of filing, record keeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

 

SUPERVISORY RESPONSIBILITIES

  • This position may be required to manage and direct other staff, with the responsibility of overall direction, coordination, and evaluation of those roles.  This position will carry out supervisory responsibilities in accordance with the organization's policies and all applicable laws.  Overall responsibilities of this position include, but may not be limited to, interviewing, training, timekeeping and wage & hour management, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, and addressing and resolving complaints.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a bachelor’s degree or higher with major coursework in business administration, public administration, finance, education, government, legal or political sciences, or related field and five (5) years of increasingly responsible experience in assigned area of responsibility, including two (2) years of supervisory and/or administrative experience. 

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • Must be able to travel overnight on occasion throughout the state of California.
  • Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.
  • Frequent travel throughout the state of California. 

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Office Administrative Assistant

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

SUMMARY

Under the general supervision of Building Services Manager, staffs CSBA’s front desk and acts as the main point of contact to answer phones, greet visitors, staff, vendors, and members of the community; performs a variety of clerical duties of a routine and recurring nature, including typing, filing, receiving incoming and processing outgoing mail; monitors and orders supplies; assists and works with other departments as needed; sound judgment is required to plan, prioritize, and organize diversified workload; relies on experience and judgment to plan and accomplish goals; performs a variety of other duties as assigned.

 

Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Greets all visitors courteously, determines needs, provides information within scope of knowledge and/or refers to appropriate individual or department.
  • Assists callers with on-line registration, travel, and accommodation information for webinars, trainings, etc.
  • Uses a multi-line phone and monitors voice mail.
  • Receives sorts, date stamps, and distributes all incoming mail (including invoices and registrations), packages and other deliveries; processes outgoing mail daily, adds postage, and sorts for delivery.
  • Performs clerical duties as assigned; create and modify documents, signs, reports, etc; scan documents and file e-copies in appropriate file.
  • Assists departments with mail and other projects.
  • Maintains and updates conference room reservations; prints and distributes weekly conference room schedules.
  • Receives and logs in Building Services Requests, processes and forwards to appropriate individual; coordinates building maintenance projects.
  • Updates and maintains CSBA’s internal phone list.
  • Uses office machines such as computer, typewriter, adding machine, mailroom equipment, photocopier, and other standard office equipment.
  • Maintains office equipment, places repair requests with service provides as needed.
  • Maintains office supplies; orders replacements as needed.
  • Participates on the Safety Committee; checks building for safety concerns.
  • Performs other duties as assigned.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Adheres to an established work schedule and the organization’s timekeeping practices.

 

QUALIFICATIONS

Knowledge of:

  • Organization and function of non-profit organizations, boards, and commissions; the mission and values of the CSBA.
  • Administrative principles and practices of business letter writing, report formatting and preparation, data collection, information management, record keeping principles and procedures, and business mathematics and statistical techniques.
  • Knowledge of building safety and security issues and knowledge of OSHA regulations and standards to assist in developing workplace health and safety standards to provide a safe and healthful workplace.
  • Computer applications related to the work, including word processing, database entry and management, spreadsheet applications, mailroom equipment, and calendaring/scheduling programs.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.

 

Ability to:

  • Understand the organization and operation of the Association and outside agencies as necessary to assume assigned responsibilities.
  • Perform responsible application of specialized program-related knowledge to support organizational unit with accuracy, speed, and general supervision; interpret, apply, and explain administrative and departmental policies and procedures; provide customer service for program-related inquiries and related requests.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Compose correspondence and reports from brief instructions; make accurate mathematical, financial, and statistical computations; enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
  • Apply knowledge and demonstrate common sense and good judgment, participate in and/or coordinate various projects involving participation of other departments; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Promote the mission and values of the Association by exhibiting the Association’s values of integrity, collaboration, excellence, accountability, innovation, respect, and values; use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines; establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

 

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a high school diploma or higher with major coursework in business administration or management related field with two (2) years of progressive, responsible administrative experience, preferably in human resources, education, or other non-profit settings;  experience providing administrative support to management and coordinating meetings is desirable. 

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • May be asked to work occasional overtime, evenings, nights, weekends, and holidays for activities that are required to be done after-hours.
  • Limited vacation during peak periods.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Senior Marketing Specialist

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Under general supervision of the Director Marketing, plans requirements with internal customers and usher projects through the entire marketing project lifecycle.  Assist with the strategic approach, and a strong and articulate point of view on the creative output. Manages project schedules, budgets and project management resources across all work streams, identify risks and clearly communicate trade-offs, mitigation options, and recommendations to project stakeholders and the team.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Partners with internal customers to ensure strategic plans are creative and successful.
  • Builds relationships with sales, marketing, public relations, and other departments and/or outside vendors to execute customer/internal communications plans.
  • Measures, records, and presents results of each initiative to Director, Marketing; recommends changes to improve effectiveness.
  • Serve as department specialist on Web, E-mail marketing and other digital marketing projects.
  • Develop, create and send e-newsletters, marketing E-mails and other online publications with text and HTML with the intent of building relationships and online rapport with event attendees, patients and individuals in the community. Identify and analyze customer demographics, preferences, needs, and habits to identify potential demand.
  • Forecast and track marketing and sales trends, analyzing collected data.
  • Completes assigned work in a timely and professional manner; meets deadlines, schedules and budgetary guidelines.
  • Oversees production of marketing materials; monitors for quality and corporate identity guidelines.
  • Provide frequent project feedback and updates as projects develop (includes flagging issues and helping to identify possible solutions).
  • Updates company website content; ensures web content is on-strategy consistent with corporate identity guidelines and updates.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Performs other duties as assigned.
 

Requirements

QUALIFICATIONS

Knowledge of:

  • Solid project management experience, ability to define projects, execute within timelines, with multiple stakeholders and proven ability to deliver projects on time and to budget
  • Experience working with partners and stakeholders at various levels with the ability to effectively influence and communicate cross-functionally with all levels of management.
  • Methods and practices applied in design and implementation of public affairs and news media print and electronic communication materials.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • Techniques for effectively representing the Association in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • English usage, grammar, spelling, vocabulary, and punctuation.

 

Ability to:

  • Identify and implement effective course of action to complete assigned work.
  • Use project management methodology in completing assigned work.
  • Edit written materials.
  • Produce neat, accurate, and quality line work.
  • Prepare clear and concise reports, correspondence, procedures, and other written materials.
  • Effectively represent the Association in meetings with education institutions, governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with the public.
  • Operate and maintain modern office equipment, including computer equipment and specialized software application programs.
  • Good judgment with the ability to make timely and sound decisions
  • Creative, flexible, and innovative team player
  • Excellent grammatical and spelling skills.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

 

SUPERVISORY RESPONSIBILITIES

  • This position has no supervisory responsibilities.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to an bachelor’s degree or higher with major coursework in journalism, English, public affairs/relations, communications, public or business administrative, or related field with five (5) years of experience in editing and production or various forms and styles of communication and/or media programs and project similar to those administered by Association or related experience.

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Senior Policy Manual Consultant

Full-time
California School Boards Association
Until Filled
jobs@csba.org

SUMMARY

Under general direction of the Assistant Executive Director plans, organizes, oversees, coordinates, and reviews work of staff performing difficult and complex professional, technical, and administrative support related to all programs and activities of assigned department, division program, or service, including assisting with long- and short-term program, project, and service planning; coordinates assigned activities with other Association departments, officials, outside agencies, and the public; provides complex and responsible support to the Association leadership, senior management, and others in areas of expertise; and performs related work as required.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

  • Participates in the development and implementation of goals, objectives, policies, and priorities for assigned area; recommends within policy, appropriate service and staffing levels; recommends and administers policies and procedures.
  • Develops and recommends procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service deliver methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and makes recommendations to Association leadership and senior management for implementation.
  • Contributes to the overall quality of the department’s service by developing, reviewing, and implementing policies and procedures to meet district requirements and Association needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems, and internal reporting relationships; identifies opportunities for improvement; directs the implementation of changes.
  • Manages and oversees department projects and ensure alignment with other departments as appropriate. 
  • Participates in the development, revision, and maintenance of CSBA’s sample policy manual.
  • Serves as a liaison to employees, the public, private organizations, community groups, and government and school district officials; provides consultative services and advice on assigned areas;
  • Develops and reviews reports and other necessary correspondence related to assigned activities and services; presents reports to Board of Directors and various committees and boards.
  • Recommends modifications to assigned programs, policies, and procedures, as appropriate.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in assigned field; researches emerging products and enhancements and their applicability to Association needs.
  • Monitors changes in laws, regulations, and technology that may affect Association or departmental operations; implements policy and procedural changes as required.
  • Performs other duties as assigned.
  • Responds to difficult and sensitive public inquiries and complaints and assists with resolutions and alternative recommendations.
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.

 

QUALIFICATIONS

Knowledge of:

  • Administrative principles and practices, including goal setting, program development, implementation either directly or through subordinate levels of supervision.
  • Principles and practices of employee supervision, either directly or through subordinate levels of supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Organization and management practices as applied to the development, analysis, and evaluation of projects, programs, policies, and operational needs of assigned functional area.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
  • Practices of researching issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.
  • Recent and on-going developments, current literature, and sources of information related to assigned duties.
  • Modern office practices, methods, and computer equipment and applications related to the work.
  • English usage, grammar, spelling, vocabulary, and punctuation.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Association staff.

Ability to:

  • Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
  • Administer complex and technical programs, projects, and services in an independent and cooperative manner.
  • Evaluate and develop improvement in operations, procedures, policies, or methods.
  • Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
  • Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
  • Use English effectively to communicate in person, over the telephone, and in writing.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of performing duties and responsibilities.

 

SUPERVISORY RESPONSIBILITIES

  • This position may be required to manages and direct other staff, with the responsibility of overall direction, coordination, and evaluation of those roles.  This position will carry out supervisory responsibilities in accordance with the organization's policies and all applicable laws.  Overall responsibilities of this position include, but may not be limited to, interviewing, training, timekeeping and wage & hour management, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, and addressing and resolving complaints.

 

EDUCATION & EXPERIENCE

  • Any combination of training and experience equivalent to a master’s degree or higher with major coursework in education, business administration, public administration, law, public policy, finance, accounting, government, political sciences, or related field and five (5) to ten (10) years of progressive, responsible administrative experience, preferably in education, legislative, school district administration, or other non-profit settings. 

 

ENVIRONMENTAL ELEMENTS & PHYSICAL DEMANDS

  • Employee works in a primarily sedentary office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • Must be able to travel overnight 75% of the time throughout the state of California.
  • Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.
  • Frequent travel preferably by car.  Proof of insurance and a clean DMV record may be required.

 

LICENSES & CERTIFICATIONS

  • Possession of, or ability to, obtain a valid California Driver’s license by time of appointment.

Public Affairs and Community Engagement Representative (Bay Area)

Full-time
California School Boards Association
Until Filled
jobs@csba.org

Brief Description

Summary

Under the general direction of the Political Director, this position serves as CSBA’s liaison to local school and county boards of education, key decision-makers and the community-at-large, and is responsible for implementing CSBA’s grassroots program, establishing relationships, and facilitating local and regional outreach and activation efforts. Communicates about issues in education that require familiarity with educational laws, regulations and trends.  Executes grassroots strategies designed to build relationships with, train, support and mobilize local school board members and communities to advance CSBA’s legislative and statewide ballot measure advocacy priorities. Coordinates and executes fundraising events.

 

Requirements

Responsibilities

  • Facilitates interaction between school and county board of education members and state and federal legislators and identifies opportunities to build key relationships within legislative and congressional districts
  • Engages local school and county board of education members to participate in policy meetings, coordinate grassroots efforts to influence state and federal legislators, coordinate state and federal legislator participation in their local district, county, and CSBA regional and division activities as well as provide leadership on priority ballot measures
  • Communicates regularly on critical issues regarding legislative, political and statewide ballot activity to school and county board of education members and various local community groups
  • Participates in government affairs activities, including advocating association positions through contact with legislators, legislative staff, lobbyists and community groups
  • Represents CSBA at local school and county board of education meetings, and at other county, regional, and division events to ensure high, positive visibility for the association
  • Stays abreast of local news and information concerning school and county board of education members, the school community, education, politics, business and other developing issues
  • Works to strengthen local school and county board of education member networking through meetings of county associations of school board members and other education stakeholders
  • Liaisons with CSBA regional directors and delegates and empowers them to actively represent CSBA
  • Delivers presentations and disseminates information packets, action alerts and other materials regarding hot topics affecting school districts, county offices of education, and public education
  • Organizes letter-writing and other types of advocacy campaigns in assigned area
  • Facilitates meetings with school and county board of education members and local education program  tours for state legislators and other stakeholders
  • Builds coalitions with other issue-relevant stakeholders and helps CSBA members build their own networks and coalitions
  • Coordinates production of issue papers, talking points, articles, PowerPoint presentations for dissemination to CSBA members, the public, the media and others
  • Develops and maintains relationships with key stakeholders
  • Assists in planning local news events in coordination with other CSBA departments
  • Assists with posting information on the Association’s social media web pages
  • Assists in CSBA PAC fundraising, including planning local events, informing school and county board of education members about CSBA PAC activities, expanding to new and capitalizing on existing relationships in the business, professional and public arenas
  • Coordinates with various CSBA departments to inform school and county board of education members and their staff about services and programs offered by CSBA
  • Creates and maintains CSBA database of important local contacts.
  • Maintains current understanding of education industry, from state laws to local district politics
  • Participates in the short- and long-term strategy and direction for the department
  • Carries out a variety of complex project work
  • Facilitates and/or participates in internal CSBA Taskforce meetings, internal committees, online discussions, and webinars
  • Frequent travels to various locations throughout the State of California
  • Reads and demonstrates an understanding and adherence to CSBA values, policies, and practices.
  • Demonstrates respect, honesty and professionalism at all times.
  • Performs a variety of other duties as assigned

 

Experience, Knowledge, and Abilities

Knowledge of:

  • School boards, school district and county board of education organization and work
  • California’s education system and overall education policy knowledge and practice
  • Communications, grassroots organizing and the legislative process; demonstrated experience communicating and working with elected officials, such as legislators, legislative staff, as well as association members, and the public
  • Local school district, county office of education and/or local government structure. Established relationships with local public officials and press are preferred
  • School district and county office of education governing boards and how they function
  • Federal, state, and local government organizations

  

Ability to:

  • Work collaboratively to affect outcomes based on principles of effective coalition building, strategic alliances, collaborative advocacy and campaign management are essential
  • Identify connections between issues, trends, and current events
  • Make clear, and compelling presentations about key education practice and policy topics
  • Analyze legislative and regulatory proposals
  • Plan, coordinate and facilitate meetings and events about complex education issues
  • Establish and maintain effective working relationships with a diverse population
  • Communicate ideas in writing in a clear and concise manner
  • Work both independently and in collaboration with colleagues to meet individual and team goals
  • Balance multiple work responsibilities, tasks, and projects while keeping to appropriate timelines
  • Maintain confidentiality
  • Ability to frequently travel throughout the state of California

 

Preferred Qualifications

Education & Experience

  • Any combination of training and experience equivalent to a Bachelor’s degree or higher with major coursework in education leadership and/or policy analysis, public policy research and analysis, government, political science, or related field or equivalent education and two (2) to five (5) years of experience in political organizing with a minimum of three years of experience in an association, legislative or initiative campaign and or political environment. Experience with meeting and workshop coordination, facilitation, and presentation. Experience with public officials preferred.

 

Environmental Elements & Physical Demands

  • Employee’s work will involve extensive travel; primarily in a car in a sedentary sitting position over extended periods of time.
  • Employee is personally responsible for following health and safety guidelines, instructions, and policies.
  • Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and computer screen, and hearing and speech to communicate in person, and over the telephone; must be able to bend, stoop, kneel, reach, push and pull drawers open and closed in the execution of duties.
  • Must be able to sit at computer for long periods of time and have the dexterity to access, enter, and retrieve data using a computer keyboard or calculator, and operate standard office equipment.
  • Employee must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds, hand truck available to assist.
  • Must be able to travel frequently to various locations throughout the state of California, which may include occasional overnight stays.
  • Must have the dexterity and mobility to facilitate or present information to a group, access, enter, and retrieve data using a computer keyboard or calculator, and operate standard facilitation equipment.

 

Special Conditions of Employment

Applicants must possess a valid California driver’s license, proof of insurance and reliable transportation for use on Association business.

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